distribution optimisation

Almost every second letter sent in the UK is a transactional mail piece, be it an Invoice, Bank Statement or a Payroll Notice. These letters are typically produced by larger business or billing systems creating print ready formats for high volume printing.

optimisation services

The constant challenge to businesses producing such mailings is to maximise efficiency at every stage of the process, and by far the largest proportion of cost resides in the postal distribution of mail pieces. PostStream optimisation services can save your company considerable sums of money in your postal spend.

A range of options are available to enable your company to benefit from our dynamic postage optimisation, whether you use Royal Mail or both Royal Mail and a downstream access (DSA) postal operator such as UK Mail.

Each of our poststream services has the iSORT software technology at the heart of its operation. The iSORT software sits within your mail creation process, between your IT system generating data required for your mailing run and your print & mail provider (either in-house or at a third party managed services company). In most cases the iSORT software simply replaces your current mailsort software thereby enabling a fast implementation process.

postal optimization process

We are also able to facilitate the creation of extraordinary manual fulfilment mail production processes; using iSORT real time postal service selection we are able to automatically identify the correct postage service and rate based upon each items weight and size - iSORT can also select either the imail hybrid mail service or the existing print and mail capability. This removes the risk of operational staff having to make manual desicions about postage service and rates thereby ensuring the lowest cost per manual mailing run.

real time postal selection

We have run a number of optimisation and governance trials that have produced a business case that enables a payback period of less than 12 months.

postage savings business case

The value of the savings depends upon both the volume of items, the levels of analysis and the type of transactional mailing runs - below are some examples of how differing industries and annual mail piece volumes realise a significant business case:

  • Energy company - 82k gross annual savings (57m UK items pa)
  • Financial Services Direct Marketing - 72k gross annual savings (50m UK items pa)
  • Retail Bank - 203k gross annual savings (141m UK items pa)
  • Government Department - 76k gross annual savings (53m UK items pa)
  • European technology company - 24k gross annual savings (1m UK & International items pa)
  • International Pharmaceutical Company invoice transaction postage cost reduced from 0.58 to 0.21 (1.2m International items pa)

PostStream Hybrid Mail

you create - we print - we post

Leveraging the UK's leading hybrid mail solution that provides a complete solution for printing, producing and delivering your mail. By using PostStream Hybrid Mail you could significantly reduce the costs associated with mail services. PostStream Hybrid Mail removes the need for franking machines and stationery, providing cost savings of up to 65%.